Each invoice number needs to be unique in order to efficiently organize each payment. It is used to track and identify each payment, service, or product sold. Payments Accepted, Corrections, and Other DetailsĪ comment box allows the issuer to list pertinent details regarding the invoice, such as the types of payment accepted, corrections to listed expenses, or thank-yous to the client.Īn Invoice Number is a string of characters systematically assigned to an invoice. Having a concrete date that the invoice is due ensures both parties are clear on the terms of payment and lets the client breathe easy if they do not have the immediate funds to cover the invoice amount. The number of days until payment is due is a must for every invoice. Although some invoices only have lists for products and vice versa, all invoices have a section to list out the details of the expenses. They allow for detailed descriptions of what was purchased, how many, the cost of each, and the total amounts altogether. Lists of both the products and/or services purchased are the basis for the invoice. Additionally, most have an invoice number to track past and current clients more efficiently. Their name, address, phone number, and the date of the transaction are almost always included. Having an address displayed clearly on the invoice allows sold products to have a return address and gives customers a means to pay invoices by check through the mail.Ī ‘Bill To’ section lists all of the significant details of the client purchasing the products or services.

The company name can be replaced by an individual’s name if doing freelance work. The company name and address are staples of an invoice. Payments Accepted, Corrections, and Other Details.Is professional and courteous, leaving the customer with a more positive impression of the company.Can be used as a quote – giving the buyer an outline of what would be charged if they were to approve of the job.Allows payment to be delayed, giving the client enough time to inspect the product or service and pay for the invoice incrementally.

Eases buyer-seller relations by providing clarity on exactly both what was charged, and why.

It is highly recommended companies, freelancers, and contractors send an invoice following their work. More simply, an invoice can be viewed as a more formal bill. An invoice is a form used by the seller of a product or service for giving the customer a summary of what was ordered, a breakdown of the costs, a means of contacting the seller, and instructions for paying for what was received.

Consultant invoice template word doc